Good Neighbourly Relations Committee - C Section
Constitution of a Good Neighbourly Relations Committee
The C section of Brossard will undergo significant changes in the next few years. In fact, many projects will begin construction there in 2017-18, including six municipal projects, three major real estate projects, and the Réseau électrique métropolitain (REM) high-speed regional train system. For more information, you can consult the Brossard Major Projects webpage.
You can also view a map of major projects in the C section
The simultaneous startup of all these construction projects risks impacting on residents' quality of life, particularly in the C section. For this reason, the city is establishing a Good Neighbourly Relations Committee for the next two years to provide a communications channel with residents of the affected area.
The city has commissioned the Institut du Nouveau Monde (INM), an independent, non-profit organization whose mission is to increase citizen participation in democratic life, to advise and support Ville de Brossard in striking the committee and organizing the meetings.
The Good Neighbourly Relations Committee will include resident volunteers, partners, and representatives of the civic administration. Depending on meeting agendas, invited members or observers (such as representatives of real estate developers or the city's public works department) may temporarily join the committee to deal with specific issues.
The city, in collaboration with INM, will launch a public call for candidates to recruit both resident and partner members.
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Mandate of the Committee
The mandate of the Good Neighbourly Relations Committee will be to:
- Proactively share information on the progress of various projects;
- Discuss the anticipated impacts of the work on residents' quality of life and mitigation measures to be taken;
- Develop a collaborative process for neighbourhood needs identification and issue resolution while promoting rapprochement and good long-term relationships between the city and its residents.
The committee's mandate will be discussed at the first meeting to ensure that all members share a common understanding of this mandate. Clarifications will be made as needed and recorded in writing.
The rules of procedure will be defined by the Committee based on an INM proposal, and recorded in a participation guide.
Participant Selection Process
Working with INM, the city will accept candidate applications to constitute the Good Neighbourly Relations Committee between September 5 and October 6, 2017.
To properly represent the community and interested parties, the committee will include:
- Six (6) residents of the C Section of Brossard
- Two (2) representatives from the Brossard business community
- Two (2) representatives from Brossard community groups
- One (1) representative from the new primary school in the C section (4405, rue de Châteauneuf)
- Three city staff members
The Committee will be chaired by the city's Assistant Director General – Development. A member of the INM project team will lead the committee's meetings and will coordinate planning the agenda for each meeting, in collaboration with the city.
Ville de Brossard therefore invites people wishing to join the Good Neighbourly Relations Committee to show interest by completing the short application form.
Candidate selection will be conducted in two stages by the INM project team:
Selection criteria for committee members
1. Based on eligibility criteria:
2. A random draw will be conducted from among the candidates that were evaluated and deemed eligible. A balanced representation among committee members will be ensured:
- Proximity and geographical distribution in relation to the work (living in the C section or conducting commercial or community activities in Brossard);
- Individual (or organizational) knowledge and abilities that can contribute to the committee's success;
- Candidates' involvement in their environment;Candidates' availability: Tuesday or Wednesday evening from 7 to 9 p.m., seven times a year in 2018 and 2019.
- Gender balance;
- Age group balance;
- Number of years of residence (or number of years in operation) in Brossard in the C Section.
Residents and partners who will be members of the Good Neighbourly Relations Committee must commit to be present at all the meetings*, as well as to pass along information within their network. Members will also agree to respect the mandate and process that have been accepted by all committee members at the first meeting to ensure its effective operation.
Responsibilities of members of the Good Neighbourly Relations Committee
The meetings will be led by an INM resource person. The city will be responsible for communications related to calls for applications and meetings of the Good Neighbourly Relations Committee, for the committee's secretarial tasks (agenda, taking notes, drafting of meeting summaries) as well as issuing meeting invitations as necessary.
*Two consecutive absences will result in automatic replacement of the committee member. The INM will select a replacement from among the base of eligible candidates.
Frequency and format of meetings
Meetings of the committee will be held seven times per year in 2018 and in 2019. They will be held on Tuesday or Wednesday evenings, for a period of approximately two hours, 7 to 9 p.m., at the chalet of Brossard's Major Urban Park, accessible via rue Châteauneuf (parking is available).
Some meetings will be open to all residents, depending on the themes on the agenda. The dates of public meetings will be communicated in advance via the city's website and social media networks.
Highlights of the committee's meetings will be published on the city's website. The committee will operate in French, but highlights in English will be made available on request. The first meeting of the committee will take place at the end of November or the beginning of December 2017.
For more information on the Good Neighbourly Relations Committee or the call for applications procedure, write to firstname.lastname@example.org